We used to give prospective parents a basic pamphlet when they walked through the centre, but we soon realised many of them were not calling us back. We are just a small centre, but we are competing with chains of childcares that have dedicated marketing staff. I think we offer a service that's just as good, if not better, but we have to make sure that our promo material shows us off to our very best. This blog is dedicated to help other early childhood service provider get great printed promotional materials to help attract new families to use their services.
While the concept of renewable forestry is hardly something new, overuse of paper in the workplace can have a big environmental impact. There are significant greenhouse gas emissions when it comes to the production of the paper, and even renewable forestry is not an infinite resource. There are three key ways to ensure that your workplace does not use more paper than is absolutely necessary. Reducing paper usage in the office will cut costs, as less paper needs to be purchased, and it can also strengthen a company's environmental credentials. So what are these three key ways (plus a bonus tip) that will help to reduce paper usage in the office?
Proofreading and Font Size
Only print documents when absolutely necessary, such as when a physical signature is required on a document. To ensure that the document is without any errors (thus avoiding the need for reprinting), download a free proofreading tool. These tools will catch errors that you or your document program might have missed. You might also wish to reduce the size of the font so that more content can be included per page. A 12 point font is standard, and you can reduce this to 10 points without sacrificing readability.
Reusing Paper and Photocopying
When a printed document is only for internal use, re-use the blank sides of documents that have already been printed. This is easiest if your office photocopier has an individual feeder tray. You can also stack these already printed documents into the paper tray for large-scale printing. It can be advisable to opt for a photocopier toner that does not contain any volatile organic compounds (VOCs). These non-VOC toners do not reduce paper usage as such, but they will not release harmful chemicals when the paper is recycled or left to biodegrade. Most outlets that handle photocopier sales will have a range of non-VOC toners on offer.
Going Electronic
Printing is rarely necessary. For internal documents that don't require a hard copy, ensure that they're archived on an internal database or cloud storage system so that employees can recall the information as needed. A smartphone or tablet computer can readily display the information when it needs to be immediately referred to, such as during a meeting or presentation. An internal email system can be configured to add a footer with each email, and this can be something like: "Please do not print this email unless it's absolutely necessary." Even a small reminder like this can make a big difference.
A Bonus Tip
Paper usage in the office is not limited to printed documents. If your office uses paper cups for coffee and tea, it can be prudent to phase this out and replace them with ceramic mugs that can be reused.
These methods for reducing paper usage in the office aren't particularly complicated and can have many benefits for both your company and the environment.
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